Teams Represented: Beaufort, Cherokee, Clinton, Greenwood. Laurens, Newberry, Sumter, Rock Hill, Pickens, Orangeburg, Chester, and Hartsville

Teams Without Representation: Berkley, Columbia YMCA, Hendersonville, and Florence

The meeting was called to order by President Don Kier.

Minutes from the February 23, 2002 meeting were approved as written.

President Kier announced two teams requested to enter into the Carolina YMCA Swim League. Columbia YMCA, and the Chester YMCA. Both teams were unanimously accepted.

Dena Goeckner, league secretary discussed team and individual registration for the upcoming season. Each team will receive a list of current swimmers. Coaches need to make a copy of the master list to use when they register swimmers for the upcoming season. Each time you register a swimmer who was previously registered with the league, highlight that swimmer, making changes when necessary. Mail that form and payment to the league secretary. The league secretary will in turn mail you a current roster of your swimmers. If you find an error, contact secretary immediately. New swimmers should be registered with the Carolina YMCA Swim League Swimmer Registration form. Registration should be in the hands of the secretary prior to a swimmer competing in a meet, if that meet is to count for the championship. The league is trying to maintain an accurate database. When coaches use different names, or leave off middle initials, it jeopardizes the database. Please be consistent.

Proposal: Allow swimmers who sign up late in the season to qualify for the championship meet without having to swim in two meets (Rule 5B). 2 in favor, 9 opposed. Rule 5B stands as is.

Proposal: Officials are to use FINA rules to govern which swimmers they follow when walking the sides of the pool (Rule 4). Did not require a ruling. Discussion focused on reinforcing to officials that they follow slowest swimmers and inform swimmers of DQ's.

Proposal: League meets are to be run using Hy-Tek Meet Manager for Windows software unless the league officers grant an exception prior to the meet. Results are to be reported as a database backup of the Meet Manager for Windows database and are to be e-mailed or sent on diskette to the league secretary by 5:00 PM on the Monday after the meet (Rule 4). 10 in favor, 1 opposed. (See Rule 4 AA).

Proposal: League registration fees will be used to cover the cost of a dedicated league web site. Items to be included on the web site will be: By-laws, minutes, meet schedule, league roster/contact list, meet results and commlink files, record files for importing into meet or team manager, team rosters for importing to meet or team manager, and links to team web sites and to other appropriately related web sites. 10 in favor, 0 opposed. A web site will be created. After a discussion the league voted unanimously to name the web site carolinaymcaswim.org. (See ARTICLE V, SECTION 2).

Proposal: Elect a webmaster to support the league web site (not an executive officer position. ARTICLE V, SECTION 2. 10 in favor, O opposed. (See ARTICLE V, SECTION 2).

Proposal: Swimmers who do not qualify for the championship meet will not be permitted to swim exhibition (rule 5B). 11 in favor, 1 opposed. (See Rule 5L).

Proposal: No changes will be permitted for Championship Meets after the entry deadline (Rule 5). 10 in favor, 0 opposed. (See Rule 5M).

The schedule for the winter season was established. Rock Hill was not sure if they would be able to swim in the regular meets this season. They will notify the secretary prior to the schedule going out. Berkley was not in attendance, the secretary will contact them and find out which meets they want to attend.

President - Mark Bartz

Vice President - Sid Collins

Secretary - Dena Goeckner

Treasurer - Ashley Martin

Web Master - Don Kier

A vote was called, 11 in favor, 0 opposed. The new slate of officers will take office immediately.

1. Host Teams were reminded of expectations at meets, including, meet information, officiating, results and awards.

 

2. Clerk of Course is not responsible for "finding" swimmers.

 

3. If there is enough interest, the league would like to sponsor an officals and coaches clinic. After discussion, it was determined that two clinics will be held. One at the Sumter YMCA, and one at the Pickens YMCA.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Dena Goeckner

CYSL Secretary

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